Privacy Policy
Last updated: March 2025
Introduction
At Derick & Partners, we are committed to protecting the privacy and confidentiality of every client and individual who engages with our services. This Privacy Policy outlines how we collect, use, store, and safeguard your personal information in connection with our Corporate Legal Advice, Real Estate Law Services, and Intellectual Property Protection offerings. By engaging with Derick & Partners, you acknowledge and consent to the practices described in this policy. We encourage you to read this document carefully and contact us should you have any questions or concerns.
Information We Collect
We collect personal and professional information necessary to deliver our legal services effectively and in accordance with applicable Kenyan law. This may include: full name, national identification number or passport details, contact information such as phone numbers and email addresses, postal and residential addresses, company registration details and business information for corporate clients, property ownership and transaction records for real estate matters, intellectual property registration details and related documentation, financial information required to process payments for our services, and correspondence records including emails, letters, and notes from consultations. We collect this information directly from you, from authorized third parties acting on your behalf, or from publicly available sources where necessary.
How We Use Your Information
Derick & Partners uses the information we collect solely for legitimate purposes related to the provision of our legal services. Specifically, we use your information to: assess and fulfill your legal service needs across our practice areas; prepare, review, and execute legal documentation on your behalf; communicate with you regarding your matters, appointments, and any relevant updates; comply with statutory, regulatory, and professional obligations under Kenyan law; process payments and maintain accurate billing records; improve the quality and responsiveness of our service delivery; and send relevant updates about our services where you have provided consent to receive such communications. We do not use your personal information for purposes unrelated to your engagement with Derick & Partners.
Information Sharing
Derick & Partners treats all client information with the highest degree of professional confidentiality. We do not sell, trade, or rent your personal information to third parties. We may, however, share your information in the following limited circumstances: with authorized members of our professional team who are directly involved in handling your matter; with courts, regulatory authorities, government agencies, or official bodies where required by Kenyan law or a valid court order; with trusted third-party service providers, such as notaries, certified valuers, or registration bodies, strictly as necessary to execute your instructions; and with successor entities in the event of a firm restructure or merger, subject to equivalent privacy commitments. In all cases, information sharing is conducted on a need-to-know basis and in a manner consistent with our professional obligations.
Data Security
We take the security of your personal information seriously. Derick & Partners employs robust technical, administrative, and physical safeguards to protect your data against unauthorized access, disclosure, alteration, or destruction. These measures include secure digital storage systems with restricted access controls, encrypted communications for sensitive client correspondence, confidential handling protocols for all physical documentation, regular review of our data security practices to align with current standards, and staff training to ensure consistent compliance with our internal privacy procedures. While we apply stringent measures to protect your information, we advise clients to also take reasonable precautions when sharing sensitive information via electronic channels.
Your Rights
As a client or individual whose information we hold, you have the following rights with respect to your personal data: the right to access the personal information we hold about you; the right to request correction of any inaccurate or incomplete information; the right to request deletion of your personal data, subject to our legal and professional retention obligations; the right to withdraw consent for the use of your information for non-essential communications at any time; and the right to lodge a complaint with the relevant data protection authority in Kenya if you believe your privacy rights have been violated. To exercise any of these rights, please contact us using the details provided below. We will respond to all verified requests within a reasonable timeframe and in accordance with applicable Kenyan data protection legislation.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or the manner in which Derick & Partners handles your personal information, please do not hesitate to reach out to us. We are committed to addressing your concerns promptly and transparently. You may contact us at: Derick & Partners, Westlands Commercial Centre, 4th Floor, Waiyaki Way, Nairobi, Kenya. Email: [email protected]. This Privacy Policy was last updated in March 2025 and may be revised periodically to reflect changes in our practices or applicable legal requirements. We encourage you to review this policy regularly to remain informed of how we protect your information.